Frequently Asked Questions
Who is eligible to participate in the MS Global Programs?
Current 7th and 8th grade students are invited to participate in these programs.
How many students and chaperones will be on these trips?
We will be taking from 12 to 18 students (an equal mix of boys and girls) with 2-3 chaperones, depending on the number of students.
What are the dates of these programs?
Please refer to the Home page to look at the flyer or find more information under the Programs page.
What is the cost?
The total cost of the trips is specified on the brochure under the Programs page.
What is included in the cost of these programs?
-Included in the cost of the programs are:
-All ground transportation (metro, bus)
-3 meals per day (breakfast, lunch, and dinner)
-All activities (museums, tours, lessons, etc.)
What is NOT included in the cost:
-Money for beverages after meals
-Shopping and spending money
When are the application and deposit due?
The general application, which is the first step in applying, will be due to Ms. Martin in the Middle School office by Monday, December 5th. Students will be selected to participate by Friday, December 16th.
A deposit of $500 will be due to the Westminster Business Office by Monday, January 9th. Once students have been selected to participate, they will need to fill out a second packet that includes waivers and requests more detailed information.
-Trip Packet: After we return from Break, we will send trip packets which include important paperwork and forms.
-Deposit: Send in a deposit check payable to Westminster directly to the Business Office in the amount of $500 by Friday, January 9 to secure your space.
-Payment Schedule: The remaining balance will be charged to your student account in two equal payments on February 28 and May 1.
◦ Pre-payment may be paid at any time.
◦ If financial aid is awarded to your child, a deposit and payment schedule will be included with your grant notification.
Is this trip refundable once the deposit has been paid?
No. Once a space is accepted (by way of deposit), the full cost of the trip is nonrefundable. Trips are run as close to cost as possible, most reservations are nonrefundable, and most plane tickets are non-transferable. An exception may be made for transferable costs if the spot can be filled by another student.
Will my child receive Upper School credit for participating in this program?
No. Our programs are designed to expand our students' horizons by fully immersing them in authentic language, culture, and unique interdisciplinary components that will provide transformative experiences. These will help our students in a variety of ways through their years at Westminster, college, career, and life.
Are the destinations safe?
Yes, safety is our number one priority when designing our global programs and choosing the right destination. We, intentionally, avoid going to large, touristic places and visit smaller cities/towns in the effort to protect the safety and well-being of our students. Our destinations have a very low violent crime rate compared to US cities of similar size. However, as in most cities, petty crime like pickpocketing and bag snatching does happen. Students will be reminded to leave passports and essential documents where they will be staying and to take all possible precautions against petty crime.
What will the afternoon activities look like? Will my child ever be alone?
We participate in activities as a group, and students will never be allowed to wander by themselves. Students will be supervised at all times during travel by chaperones. In museums and other controlled environments, students must be in groups of three at all times.
Does my child need a passport for the trip?
With the exception of our domestic program in Colorado, your child will need a current, valid passport to participate in our programs. If your child does not have a passport or it has expired, please begin the process of getting him or her a valid one as soon as possible! Note: your child's passport should be valid for at least 3 months beyond our exit date from destination.
Does my child need medical insurance with coverage in a foreign country?
YES, you are responsible for making sure your child has sufficient medical insurance with coverage outside the U.S. If your current insurance plan does not include coverage outside the U.S., you may purchase a short-term additional plan from your insurance provider to cover your child on the dates of our trip. Westminster does have international trip insurance for certain things, but individual medical insurance is, for the most part, not included.
Westminster's trip insurance includes:
-Emergency medical or political evacuation
-Referral to a doctor or hospital
-Hospital admission deposit
-Emergency prescription medication replacement
-Emergency travel arrangements
-Critical travel document replacement (passport, credit card)
-Emergency cash advance
-Embassy or consulate contact information
Westminster's trip insurance does NOT include:
-Outpatient doctor visits
-All other personal medical expenses
YOU ARE RESPONSIBLE FOR PROVIDING THIS INSURANCE COVERAGE FOR YOUR CHILD!
*Chaperones will carry a First Aid kit with them at all times.
What is the dress code policy on this trip?
Westminster's regular dress code applies on this trip at all times unless specifically noted below.
(Note: for boys, a collared shirt must be worn at all times while we are at our visiting schools. For girls, shorts and skirts must be 5 inches above the knee or less.)
How much money should my child bring?
How you handle the money situation for your child and how much you send with him/her is completely up to you. We do not have any recommended amount to bring, but we can offer you the following information:
-Your child will likely want to purchase a snack after classes end each day.
There is no need to send your child with cash unless you want to. We will stop at an ATM at the airport so that students can withdraw cash once they land. Typically, ATMs provide the best exchange rates anyway. (Note: if they would like to buy a snack in the Atlanta or destination airport, they will need cash or a credit card.)
-One option for managing your child's money while abroad is to set up a travel debit account through your bank specifically for this trip. - This system has worked well when we have traveled with students in the past. Once the account is created, your child will receive a debit card that should work at any ATM. You can electronically deposit money into that account, and if the account gets depleted while we're shopping, you can always deposit more! Any bank should be able to help you set up an account like this.
-Make sure students are able to withdraw enough money to cover their snacks as well as any souvenirs or other purchases they would like to make while abroad.
-If your child is traveling with a credit or debit card, be sure to call the bank or credit card company before departure to make them aware of your child's international travel. If you do not let them know in advance, your child may not be able to withdraw or charge money.
Will chaperones be collecting and holding all students' passports?
Yes. Once we arrive to destination, chaperones will collect all student passports and lock them inside the safe of our hotel. Students will not need to be responsible for their passports during the trip until the day that we depart. HOWEVER, it is a good idea to either make a copy of the inside of your child's passport or take a picture of it and send it to your child's smartphone (if they are bringing one on the trip) so that they have that information accessible at all times during the trip.